CONVENTA BEST EVENT AWARD 2019

The annual award for the best event in the region of 'New Europe'

CALL FOR ENTRIES

Every year Conventa draws attention to excellence in the meetings industry with an award for the best event in 'New Europe'.

Organizers of mind blowing events from New European region are invited to enter the competition that will again acknowledge the best in the event business. The winner will be announced on 29 August 2019 during the Conventa Crossover conference in Ljubljana.

Which event became the best of New Europe?

HOW IT WORKS

Evaluation of submitted events is carried out on a three-stage basis according to a unique 80:20 model (80% of votes are contributed by the jury whilst the expert audience at the Conventa Crossover event contribute the remaining 20%).

Phase 1: Online selection of submitted events

Pre-selection of submitted entries is carried out by an expert jury on the basis of strict evaluation criteria, which are presented below. The jury choose up to a maximum of five events per category (five B2B and five B2C). All the shortlisted events receive a diploma. Applications should be submitted by 15th July 2019 at the latest.

Phase 2: Live voting by the audience at Conventa Crossover

At the Conventa Crossover conference, finalists will present their event to participants, who will evaluate each one using the Slido system. Presentations will take place in a combination of the Pecha Kucha format and video presentations. Each presentation should be a maximum of 10 minutes.

Phase 3: Announcement of the winners on the basis of votes counted

The expert jury will choose the winners on the basis of the sum total of their points and the audience votes. The winners will be announced on the second day of the Conventa Crossover conference. Two awards will be bestowed – for the best B2B event, the best B2C event and the best Crossover event.

THE JURY

INTERNATIONAL EXPERTS FROM THE FIELD OF EVENT ORGANISATION

All submitted entries will be evaluated by a jury consisting of international experts from the field of event organisation. The jury will initially define a shortlist of events which will be announced on 16th August 2019.

The jury consists of 12 members who participate and have equal votes in evaluating the submitted entries. Every member of the jury makes their decision individually on the basis of their expert knowledge, reputation and authority. Each member also has the right to raise objections and questions, as well as an obligation to explain the scores given when evaluating entries to receive the main award. The work of the jury is planned and monitored by a representative of the organisational board of the Conventa Best Event Award.

A chairperson and vice-chairperson will be chosen from among all members of the jury, who will have the deciding vote. A deciding vote is used only in cases where the results of the jury’s votes are tied.

Members of the jury are excluded from evaluation entries in which they are, or have been, personally involved, or where their companies or agencies are involved. The jury can decide not to make an award in a certain category if it decides unanimously that entries in an individual category do not meet the standards of the award.

All the interim results of the evaluations of entries, the interim evaluations by individual members of the jury and the content of discussions among members of the jury are confidential. All members of the jury and the representative of the organisational board for the Conventa Best Event Award are committed to secrecy.

WHY SHOULD I APPLY WITH MY EVENT?

Reputation of the competition

With entering your event into the competition, you will increase your reputation among the clients and the professional public.

Since 2009, the organizers of Conventa together with the editorial board of Kongres Magazine have been selecting the best meeting destinations, hotels and convention centers. The Meetings Star Award is the oldest such recognition in the field of the meetings industry. This year the winners of Meeting Star Awards will also be joined for the fifth time by the winner of the best event in 'New Europe'. We thoroughly analysed your wishes and requirements and in front of you is a new model of the competition for the Conventa Best Award, which for the second year will be an integral part of the Conventa Crossover conference.

Credibility of the jury

A competent international jury, ensuring the top-notch level of awarded events and independency of the evaluation, will evaluate your event.

Innovative evaluation model

The evaluation of registered events follows the unique three-level model 80:20 (80% of the votes come from the expert jury and 20% from the professional public at the Conventa Crossover conference).

Presentation of all the registered events

Projects will be presented on the online portal www.crossover.si which will provide an overview of the best event organisers for the clients.

Promotion of the best events

The best projects will be presented in the September’s issue of the Kongres Magazine. The awarded projects will additionally get promoted over social networks, e-newsletter, and press releases.

Conventa Best Event Award Brand

The quality label/badge which will provide an easier promotion for the registered organizers. The clients as well will receive the badge/label.

Which events can compete for 2019 Award?

All events that has been carried out in the period from 15 July 2018 to 15 July 2019.

How to apply?

The fee for registering one entry to the competition is the same as the registration fee for the Conventa Crossover 2019 conference: EUR 195 + V.A.T. for registration by 30 June and EUR 250 +VAT for registration after 1 July 2019. This includes a registration fee for one person for both days of the event.

First step: Registration
Please use the on-line registration form below to register and pay the entry fee.


Second step: Submission of materials
when the registration is submitted, you can submit the details about the event and materials.
Deadline for submission of materials is 15 July 2019.

Conventa Best Event Award Winners

The winner from each of three categories will receive:
- Registration fee for one person for participation at Conventa Crossover 2020
- The right to use the 'Best Event Award' symbol.
- Conventa Best Event Award statuette

EVALUATION CRITERIA

The main criteria that will be used for evaluating events are:

CATEGORIES

Awards are divided into three categories:
  • Best Corporate Convention / B2B
  • Best Trade Show / B2B
  • Best Incentive /B2E
  • Best Product or Service Launch / B2B
  • Best Educational Event / Training / B2B
  • Best Association Conference, Congress / B2C
  • Best Sports Event / B2C
  • Best Music Event / B2C
  • Best Cultural Event / B2C
  • Best Non-profit Event / B2C
  • Best Festivals / B2C

Open to events demonstrating an original idea that’s big and brave, meant for both a B2B and B2C public.

Your event can now be THE event the meetings industry just won’t forget!

Meeting planners, don’t let your ground breaking events go unnoticed. Get the recognition you long for and deserve. Show you colleagues why you are the best at what you do!

The deadline for registering your event is 15th July 2019, and we hope that you will respond to our invitation in great numbers. We look forward to seeing you at Conventa Crossover, which will take place from 28th – 29th of August 2019 at Cankarjev Dom in Ljubljana.