How will HYBRID Conventa Crossover look like in practice?


As you might have heard, the 6th Conventa Crossover will be taking place in hybrid form, meaning the storytellers will be joining us both LIVE and ONLINE. Our new online platform will allow you to join the action through a live stream and exclusive prerecorded content. For the first time, Conventa Trade Show and Conventa Crossover conference will be taking place in the same week, or as we like to call it Conventa Week.

For everyone attending the event in person, the following requirements apply:

  • Vaccination or confirmation of recovery from COVID-19 (EU Digital COVID certificate) or
  • Rapid antigen test upon arrival
  • Quarantine in the event of a positive test at the event
  • Strictly abiding by the rules provided by the organisers following the National Public Health Institution instructions.

Additional information about the border crossing, health & safety measures in Slovenia can be found on the following links:

We are aware that trust placed into the hands of a professional and adaptable organiser is of crucial importance. Therefore, we have decided to execute Conventa Crossover 2021 in hybrid form to ensure all partners and participants’ safety and inclusiveness in the event. We wish to see as many of you as possible in person, as personal contact is priceless. However, the reality will continue to be crafted by the pandemic. For this reason, we have prepared several measures, described in detail below: 

1. Safety addition to the registration process

Alongside the usual and commonly-known registration, all attendees will fill out a form, specifically designed to ensure health and safety, a week before arrival. Moreover, they will have to show their European vaccination passport. By following such measures, we will prevent high-risk individuals from attending Conventa. We will also enable participant monitoring in line with the instructions from the National Institute of Public Health. All information will be included in the official app of the event. With the help of acquired information, we will enable contactless registration.

2. Rapid antigen tests at the venue

Participants, who will not be vaccinated at least 3 weeks before the event, will be tested with rapid antigen tests upon arrival. The testing will be conducted by a professional staff, who will, if necessary, also measure the temperature of participants according to the guidelines published by the National Institute of Public Health.

3. High-risk groups and self-isolation

The process of safe registration and quick antigen testing will enable us to prevent particularly vulnerable or infected individuals from attending the event. However, we will also ensure a designated area for self-isolation in cooperation with the medical staff

4. Restriction of group size

Due to the transport of participants, individual groups of attendees will be limited. We will ensure the safety distance during the transport according to the regulations requirred by the National Institute of Public Health. At the event itself, a smart layout will prevent large groups from forming.

5. Event logistics

The logistic part will be specially tailored by following the simple logic of making the space of Conventa Crossover 50% larger. Such a strategy will help us follow the 1,5 meters rule. 

6. Ventilating and using outdoor spaces

We will place special attention on ventilation and ensuring quality air. The decision was made to constantly measure the quality of air and communicate it with attendees. Furthermore, we will demand special filters. If the weather will allow, we will execute the majority of social events outside.

7. Catering

Catering, known as a sort of Conventa trademark will be organised according to the regulations requested by the National Institute of Public Health. Every event, where conditions will be favourable, will be hosted outdoors. Hosting an event in August has its perks!

8. Personal protection and hygiene

A protective mask is by far the most effective measure one can take against the spread of the virus. Hence, masks will be used following the guidelines published by the National Institute of Public Health. Disinfectants, similarly to protective masks, have already become a household item of all events.

9. Attendee behaviour

This segment will be regulated by intelligible instructions, which will be highlighted at all points where attendees will be in touch with us. Moreover, all groups of attendees will be provided with infographics containing clear instructions. At the same time, our partners will make sure suitable information is provided at fam trips and accompanying activities.

10. SMART Conventa organisation

Conventa organisers have acquired the “Safe and healthy meetings and events” certificate. Our goal is to elevate the organisation a step higher and execute the pilot project as a good practice case. That includes intensively preparing all key stakeholders to safely execute the project.

We wish to adequately document the entire process of ensuring safety and set an example in the form of recommendations. In any case, we will continue to adapt to the situation and follow the instructions of the National Institute of Public Health.

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